The Challenge
The Australian Professional Rodeo Association (APRA) was struggling with an outdated MS Access system that could no longer meet their growing needs. They required a modern solution that could handle complex event management, member registrations, and automated processes while preserving years of historical data.
Our Solution
We developed a comprehensive online portal system that completely replaced their legacy MS Access database, transforming how APRA manages their operations.
Key Features Delivered
Admin Portal
Complete administration system for managing members, events, and reporting
Member Portal
Self-service portal for members to manage profiles and accounts
Membership Management
Streamlined system for handling registrations, renewals, and member data
Event System
Comprehensive event creation, management, and participant tracking
Family Entry Management
Special handling for family member entries and relationships
Automated Event Draws
Intelligent algorithm for generating fair and compliant event draws
Online Payments
Secure payment processing for memberships and event entries
Auto-Generated Reports
Comprehensive reporting system with automated report generation
Team Entry and Payment
Enabled sophisticated online team entry and payment
"Good evening my Team of Software Champions!!!!! I am so proud and thankful to you all for all the hard work and time you have afforded the APRA in producing this database for us. I am very happy for the system to go live. I am very excited about this program and the fact of how simple it has been for me to use ... I can not thank you enough for your hard work, long hours and dedication to delivering our program." — Jill Lyons, Operational Manager APRA
Technical Achievement
This project showcases our expertise in legacy system modernization:
- Data Migration: Successfully migrated decades of complex historical data from MS Access
- Business Logic Preservation: Maintained all critical business rules while improving processes
- Scalable Architecture: Built on modern cloud infrastructure for reliability and growth
- User Experience: Transformed complex processes into intuitive workflows
- Automated Processes: Replaced manual tasks with intelligent automation
Business Impact
The new portal system has revolutionized APRA's operations:
- Eliminated dependency on single-user MS Access database
- Enabled remote access for administrators and members nationwide
- Reduced event administration time through automation and self-service capabilities
- Enhanced financial management with integrated payment processing
- Provided advanced reporting and analytics capabilities
Ongoing Success
Since launch, the system has continued to evolve with APRA's needs, demonstrating the flexibility and scalability of our solution. The portal now manages thousands of members and an extensive list of events annually, with zero data loss and minimal downtime.
