The Australian Professional Rodeo Association needed to move beyond a single-user
system that was limiting its ability to manage a growing national membership, events
and years of historical information.
CLIENT OUTCOMES
Removed the organisation's dependency on a single-user database.
Enabled administrators and members to access services remotely across
Australia.
Reduced event administration through self-service and automation.
Made membership renewals, event entries and team payments easier to manage
online.
Improved financial oversight and reporting.
Preserved decades of historical information with zero data loss.
Continues to support thousands of members and an extensive annual event
program with minimal downtime.
The Australian Professional Rodeo Association (APRA) was struggling with an outdated
MS Access system that could no longer meet their growing needs. They required a modern
solution that could handle complex event management, member registrations, and
automated processes while preserving years of historical data.
Our Solution
We developed a comprehensive online portal system that completely replaced their
legacy MS Access database, transforming how APRA manages their operations.
Key Features Delivered
Admin Portal
Complete administration system for managing members, events, and reporting.
Member Portal
Self-service portal for members to manage profiles and accounts.
Membership Management
Streamlined system for handling registrations, renewals, and member data.
Event System
Comprehensive event creation, management, and participant tracking.
Family Entry Management
Special handling for family member entries and relationships.
Automated Event Draws
Intelligent algorithm for generating fair and compliant event draws.
Online Payments
Secure payment processing for memberships and event entries.
Auto-Generated Reports
Comprehensive reporting system with automated report generation.
Team Entry and Payment
Enabled sophisticated online team entry and payment.
“Good evening my Team of Software Champions!!!!! I am so proud and thankful to you all for
all the hard work and time you have afforded the APRA in producing this database for us. I
am very happy for the system to go live. I am very excited about this program and the fact
of how simple it has been for me to use ... I can not thank you enough for your hard work,
long hours and dedication to delivering our program.”
Jill Lyons
Operational Manager, APRA
Technical Achievement
This project showcases our expertise in legacy system modernisation:
Data Migration: Successfully migrated decades of complex historical data from MS
Access
Business Logic Preservation: Maintained all critical business rules while
improving processes
Scalable Architecture: Built on modern cloud infrastructure for reliability and
growth
User Experience: Transformed complex processes into intuitive workflows
Automated Processes: Replaced manual tasks with intelligent automation
Business Impact
The new portal system has revolutionised APRA's operations:
Eliminated dependency on single-user MS Access database
Enabled remote access for administrators and members nationwide
Reduced event administration time through automation and self-service capabilities
Enhanced financial management with integrated payment processing
Provided advanced reporting and analytics capabilities
Ongoing Success
Since launch, the system has continued to evolve with APRA's needs, demonstrating the
flexibility and scalability of our solution. The portal now manages thousands of
members and an extensive list of events annually, with zero data loss and minimal
downtime.